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It seems like everyone’s talking about working “in the cloud” these days with many swearing by it to handle their everyday business tasks.

Cloud systems can be accessed through a browser or through apps. Some examples include Google Drive, OneDrive and DropBox, to name a few storage systems.

But is working in the Cloud right for you?

 

Benefits of using the cloud

 

It’s cheaper

Rather than forking out for hardware or software that will quickly go out of date, you can use cloud systems that are always adapting. If you need to scale up and expand your storage options then this can be done more quickly and as needed.

 

It’s faster

Usually, all you need to do is open your browser and log into a cloud system. This makes it easier to share this information among your workers, particularly if you employ new people who will need access too.

 

You can access information remotely

If your systems are based online rather than locally in the office, then your employers then have the opportunity to access this data remotely. This can be useful if you’re thinking of introducing remote working or if you’ve got workers leaving the office on business trips.

 

What can you do in the cloud?

 

Accounting

There are a few different types of cloud accounting out there to help you out with your bookkeeping and financial records. Nowadays they can help you keep up to date with your tax responsibilities and create invoices to send to customers.

Having your records based in the cloud makes it easier for an accountant to access and advise you on. It also means you’re ready for the Making Tax Digital scheme.

Storage

One of the most popular cloud solutions is cloud storage. This can be useful if you need to store a lot of digital documents. It’s also handy for a team of people to have access to a cloud storage folder so that they can access it whenever and wherever. Just make sure you back up all your documents.

 

Communications

It’s easier than ever to communicate with your clients and colleagues over messaging apps like Slack or through video calling like Skype. These can be used in the office, remotely and via mobile phones making your business more accessible to your customers.

 

Have we missed anything out? Is there something that you’d prefer not to use the Cloud for? Let us know what you think!

About The Author

Kara Copple

An experienced business and finance writer, sometimes moonlighting as a fiction writer and blogger.

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